Workplace Violence Prevention Plan. Are you compliant?
Most California employers must have a written Workplace Violence Prevention Plan, train their people on it with live questions and answers, and keep a Violent Incident Log. Shadow builds all three from a graded hazard assessment of your actual worksite, signed by the person who walked it.
Inspectors do not cite you for missing paperwork. They cite you for paperwork that describes nobody's building.
The statute asks you to identify the workplace violence hazards at your site, evaluate them, correct them, and respond when something happens. A downloaded template cannot do that, because it has never seen your lobby, your loading dock, your lone closing shift or your parking lot at 11pm.
The most common finding is a plan full of general language: procedures to notify employees, with nothing about the loudspeaker, the radio channel or the group text you actually use. That plan is a document. It is not a defense.
The pending Cal/OSHA general industry standard names the hazards directly: working alone, poor lighting, blocked visibility, unauthorized access points, lack of escape routes, exchange of money, late night work and inadequate staffing. Those are findings from a site assessment, not answers to a questionnaire.
What the law requires
- A written plan covering all thirteen required elements, specific to your operation
- Training when the plan is established and every year after, with a real opportunity for questions and answers with someone who knows your plan
- A Violent Incident Log for every incident, injury or not, kept without personal identifying information
- Hazard identification, evaluation and correction, repeated after incidents and when your operation changes
- Records held five years, training records one year, produced to an employee within fifteen calendar days of a request
Enforceable since July 1, 2024. There is no grace period and no phase-in for smaller employers.
Find out where you stand
Checked against the statute, including the exemptions. If you are exempt, this will say so. We would rather lose the lead than sell a plan to a business that does not need one. Nothing is stored, sent or tracked. This runs entirely in your browser.
Your assessment is booked
Payment received and a receipt is on its way. Intake reaches you today and your assessor is assigned by name. The graded report follows within five business days.
Nothing was charged
You closed checkout before paying. The assessment is still here when you want it, or book a scope call and we will talk it through first.
Start with the assessment
The assessment is the work. The plan, the training and the records file are what it produces. Prices are published so you can budget before you speak to anyone.
Site Assessment
- Graded hazard assessment of your worksite, built from your building map, an aerial review and a site walk if needed
- Findings ranked by severity with the correction each one needs
- Gap register against all thirteen statutory elements
- Signed by your named assessor
- Credited in full against the program if you upgrade within 30 days
Compliance Program
- Everything in the Site Assessment
- Your written plan, all thirteen elements, specific to your operation
- Training delivered live, per shift, with real questions and answers
- Supervisor module and train the trainer, so you can onboard new hires yourself
- Violent Incident Log, records system and a one page inspection response protocol
- 2027 readiness annex against the pending Cal/OSHA standard
Enterprise Program
- Assessment at each covered site
- One plan with site-specific annexes and shared-worksite coordination
- Training per site and per shift
- Consolidated records system across locations
- Named point of contact for Cal/OSHA inspection support
Program pricing by headcount
| Band | Headcount | Program | Sustainment, annual from month 12 | Included |
|---|---|---|---|---|
| A | Up to 25 | $5,000 | $4,500 | 1 site, 1 training session |
| B | 26 to 75 | $8,500 | $7,500 | 2 sites, 2 training sessions |
| C | 76 to 150 | $13,500 | $12,500 | 3 sites, 3 training sessions |
| D | 151 to 400 | $22,500 | $20,000 | 5 sites, 4 training sessions |
| E | More than 400 | Scoped | Scoped | Multi-region operations, quoted by hand |
Sustainment starts at month twelve. The program covers your first full year, including the plan, the assessment, the training and the records system, so the annual review and refresher do not fall due until then. Enrolling costs nothing today, renews annually, cancel anytime.
Add to any program
A behavioral threat assessment evaluates a specific person of concern and how to manage the risk. Productions, festivals, film and touring start at $5,000 for a single-site run up to 14 days.
Click. Buy. We get to work.
No engagement letter to negotiate and no proposal cycle. You buy, we start the same day.
You buy online. Intake reaches you the same day, and your assessor is assigned by name.
Building map and hazard records by email, aerial review, site walk if the operation needs one.
Graded assessment delivered, signed, with findings ranked and corrections named.
Plan drafted from the findings, reviewed with you, log and records system set up.
Live training per shift, supervisor module, trainer handoff, then the audit-ready file.
Security professionals, not a template library
SB 553 asks employers to identify hazards, correct them, and respond to threats. That is threat assessment and physical security work, and it is what Shadow does every day for executives, venues and live events.
Our team is led by a former U.S. Secret Service agent from the Presidential Protective Division. The person who assesses your site signs the plan, and is the person who answers the phone if something happens.
That last part is the difference. A template vendor's obligation ends when the file downloads. When you have a person of concern, a termination that needs a plan, or an incident at 9pm, we are the firm that already knows your building.
What we will not do
We do not issue compliance certificates. Nobody can certify you compliant with Cal/OSHA, not us, not a software vendor, not a law firm. Anyone selling you a certificate is selling a document with no standing in an inspection.
We do not sell you a plan you do not need. The coverage check tells you honestly when you are exempt.
We do not hand you a generic document with your logo on the cover. If we have not assessed your site, we have not done the work.
Before you buy
We already downloaded the Cal/OSHA model plan. Is that enough?
It is a legitimate starting point and it is free. It is also a set of blanks. The statute requires the plan to reflect your actual hazards, your actual notification methods and your actual procedures, and it requires hazard identification, evaluation and correction on an ongoing basis. The model plan does not do that work, and a plan that repeats its general language back to an inspector is the most commonly cited failure we see.
Can we just buy the training?
You can buy training anywhere for about twenty dollars a seat. What you cannot buy that way is training on your plan, delivered by someone who can answer questions about it, which is what the statute asks for. We do not sell training separately above 25 employees, because training on a plan that does not fit your site does not close the gap.
Why does the assessment cost more than a template?
Because a person goes and looks. The assessment is time on your floor or over your site plan, from someone who has run protective operations, producing findings you can act on whether or not you ever see an inspector.
What happens when the new Cal/OSHA standard is adopted?
Every plan written against the bare statute will need revision. Your program includes a readiness annex against the current draft, and Sustainment covers the revision when the standard is adopted, at no additional cost.
Do you work with our insurance broker?
Yes. Brokers and carriers increasingly ask to see a workplace violence prevention program at renewal. We will work directly with yours, and we have a co-branded version of this program for brokers who want to offer it across their book.
Seven questions. Then a real assessment.
Take the check above to confirm you are covered and to size the program. Buy the assessment online, or book a fifteen minute scope call if you have more than one site.
This page summarizes California Labor Code 6401.9 for planning purposes and is not legal advice. Pricing in US dollars, current as of September 2026.